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Finance Department
Mission
To record, analyze, monitor, manage, and maintain the City's financial resources in a sound and efficient manner, and to report on this financial activity in an accurate and timely manner.
Goals and Objectives
- To provide excellent customer service to internal and external customers
- To continually strive for accurate meter readings and account billings
- To provide Management, Agencies, Council Members, and Auditors with accurate, reliable information
- To keep up with new technology to accommodate the City's growth and future requirements
- To comply with federal, state, and local laws and regulations relating to financial administration and GAAP (generally accepted accounting principles)
- To comply with grant award requirements and reporting
- To prepare timely check runs for vendor payments
- To prepare timely payroll runs for City employees
- To assist, train, and monitor that proper Procurement guidelines are followed for City purchases
Description & Summary of Services
The Finance Department provides a wide range of services to both internal and external customers and its employees. A summary of functions and services follows.
Administrative Services Division
- Oversees department divisions
- Prepares Yearly Budgets
- Prepares Monthly, Quarterly, and End-of-Year Closing
- Prepares Quarterly and Yearly DFA Reports
- Manages Investments
- Prepares other daily and monthly routines to keep Internal Control requirements in place
Purchasing, Capital Assets
- Manages Vendor Information
- Manages and prepares Bid Proposals, Quotes, and Contracts
- Maintains City's Capital Assets
Accounts Payable
Prepares weekly vendor checks
Payroll
- Manages Biweekly City Payrolls
- Maintains Employee Payroll Requests (Direct Deposit, Utility Payment, etc) and related files
- Prepares End-of-Year W-2 and 1099 forms
- Prepares Gross Receipts Monthly reporting
Utility Billing
- Maintains and Bills for Customer Utility/Water and Garbage accounts
- Responsible for monthly meter readings and maintenance
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Sandra Bustos
Payroll SpecialistPhone: 505-747-6044
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Anna J. Hall
Procurement Officer/Assets ManagerPhone: 505-747-6068